Employee management
Complete employee record (civil status, contract, bank details, ID, dependents). Guided onboarding and offboarding. Tracking of key dates (contract anniversary, end of probation, work permit renewal).
HRIS software · HR Information System
LuxApps HRIS: HR management augmented by AI.
All-in-one HR platform for Luxembourg and cross-border SMEs. Employee management, contracts, leave, expenses, reviews, training, payroll, all in one modern interface. Embedded AI assistant that answers HR questions from staff, drafts amendments and automates compliance reports. Luxembourg hosting, encryption at rest, GDPR and AI Act compliant.
Main features
What the software actually does.
AI-assisted contracts and amendments
Library of LU/BE/FR labour law-compliant templates. AI drafts the contract or amendment from a simple brief, HR validates and sends for eIDAS electronic signature.
Leave and absences
Request workflow, manager approval, team calendar, real-time balances. Customisable types: paid leave, sick, parental, training, unpaid. ITM-ready reporting (social declarations).
Expense reports
Receipt capture by mobile photo, OCR + AI for categorisation and VAT check. Approval workflow. Export to Sage, Cegid, BOB, Odoo.
Reviews and performance
Annual or semi-annual review cycles, 360 templates, OKR/SMART goals, development plans. AI summarises feedback for the manager.
Training and certifications
Internal catalogue + external LMS integration. Tracking of regulatory training obligations (occupational health, AML, cyber). Auto-alerts before certification expiry.
Connected payroll
Integrates with your existing payroll provider (CCSS LU, ONSS BE, URSSAF FR). Export of payroll variables (hours, bonuses, leave) in the expected format. Digital payslip encrypted in employee's secure vault.
Employee AI assistant
Each employee can ask HR questions (leave, payroll, training, processes) in natural language. AI answers based only on internal company policies and applicable law. No leak to OpenAI or other public LLMs.
Use cases
Who it is for, and in what context.
Service SMEs of 30-150 staff moving from Excel + Outlook to a modern HRIS without the cost of Workday or SAP SuccessFactors.
Mid-sized 150-500 staff already on Cegid or Lucca but looking for an AI layer to automate repetitive HR questions (60% of HR director time).
Consulting firms and trust offices running payroll for clients and wanting to offer a modern employee portal.
Public sector and associations requiring EU sovereign hosting and strict GDPR compliance.
Regulatory compliance
GDPR, AI Act, LU/BE/FR labour law.
- GDPR: data minimisation, integrated records of processing, pre-built DPIA for sensitive modules (payroll, occupational health).
- AI Act (Reg. 2024/1689) Article 50: systematic transparency on AI use, log of AI-assisted decisions, human oversight on HR-impact actions.
- LU labour law: labour code, collective agreements, CCSS, ITM declarations. BE: collective agreement 11.2 privacy, ONSS declarations. FR: labour code, DPAE, DSN.
- Retention: durations configured per law (5 years for payroll, 50 years for LU contracts, etc.). Automatic purge at expiry.
- Hosting: Luxembourg (Tier IV LU-CIX datacenter), data encrypted AES-256 at rest, TLS 1.3 in transit. Daily encrypted backups, 90-day retention.
- Access: mandatory MFA for HR, Microsoft Entra ID / Google Workspace SSO, immutable audit log of all sensitive actions.
Architecture · Hosting
Technical stack and data sovereignty.
Responsive web app (Next.js + Tailwind), Python/FastAPI REST API, PostgreSQL 16 database, AI via open-source models (Mistral, Llama) or OpenAI depending on company policy. Luxembourg hosting on sovereign infrastructure.
Native integrations: Microsoft 365, Google Workspace, LuxTrust and eIDAS e-signature, Cegid/Sage/Lucca payroll, Sage/BOB/Odoo accounting, Moodle/Talent LMS, Outlook/Google calendar.
Documented REST API (OpenAPI 3.0) for custom integration. Outgoing webhooks to trigger external workflows (Zapier, n8n).
FAQ
Frequently asked questions
How much does LuxApps HRIS cost per month?
Per-employee per-month pricing, depending on activated modules. Quote within 24h based on your headcount and needs. No hidden setup costs, no minimum commitment beyond 12 months.
Is my HR data really in Europe?
Yes. Luxembourg hosting only, on LU-CIX infrastructure. No data leaves EU territory. US CLOUD Act does not apply. We publish quarterly transparency reports on authority requests received (zero so far).
What happens if I stop using LuxApps?
Full export of your data in open formats (CSV, JSON, PDF) included in all contracts. 90-day transition period with read-only access. After that, certified deletion of all data within 30 days.
Can the AI make HR decisions on my behalf?
No. AI assists: it drafts contracts, answers employee questions based on your policies, classifies expenses. Any decision with significant impact on an employee (hiring, review, dismissal, salary) remains made by an identified human. AI Act compliant Articles 14 (human oversight) and 26 (deployer obligations).
How long to deploy LuxApps?
2 to 6 weeks depending on complexity: 2 weeks for a 30-staff SME with simple data, 6 weeks for a mid-sized company with payroll integration and legacy Excel migration. POC on your real data included.
Combine with
Our complementary services.
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