This text is a declaration form for reporting violations of the law or ethical standards by a company represented by LuxGap SARL. Please carefully read the notice before taking any action.
At LuxGap SARL, we understand the critical importance of whistleblowers in maintaining integrity and transparency within organizations and society as a whole. Reporting a violation can be an intimidating process, but it is an essential step in addressing legal breaches or threats to the public interest.
Blowing the whistle is a responsible action that requires following a specific protocol to ensure the protection of both your identity and your information. Ignoring these steps may compromise your anonymity and safety, potentially invalidating the protection offered to whistleblowers. Here is what you must avoid:
Avoid using unofficial channels: Refrain from reporting information through insecure or unofficial channels, such as social media, online forums, or oral communication in unprotected environments. Always use the platforms and procedures set up by your organization or an external specialized entity, like LuxGap SARL, to ensure the confidentiality and security of your report.
Ignoring confidentiality guidelines: Do not overlook recommendations on how to protect your identity when reporting. This includes using identity protection technologies such as VPNs and adhering to the specific instructions provided by the reporting platform to maintain anonymity.
Disclosing information to unauthorized third parties: Discussing your intention to blow the whistle or sharing details with colleagues, friends, or family members can not only compromise your anonymity but also reduce the effectiveness of the reporting process.
Omitting crucial information: Failing to provide all relevant information, including evidence or specific details about the violation, may hinder the analysis and processing of your report. Be sure to collect and provide as much information and documentation as possible, while following the guidelines to protect sensitive data.
Altering or exaggerating facts: Presenting inaccurate, altered, or exaggerated information can not only discredit your report but also expose you to legal risks. It is essential to be honest and precise in your description of the events.
Attempting to conduct your own investigation: While it may be tempting, trying to collect evidence yourself by violating company policies or the law (e.g., accessing confidential documents without authorization) may jeopardize your protection as a whistleblower and expose you to sanctions.
Ignoring the follow-up protocol: After reporting, it is important to follow the established process by the entity receiving the report. Ignoring follow-up requests or additional instructions can hinder the investigation and resolution of the reported issue.
In summary, to ensure the protection of your identity and information when blowing the whistle, it is crucial to follow the established protocol carefully, use official reporting channels such as the form below, adhere to confidentiality principles, and provide accurate and complete information. At LuxGap SARL, we are here to guide you through this process and ensure that your courageous act of reporting irregularities is supported by robust protection.
Here is how we support you through this process:
- Protection of your identity: Your courage in reporting irregularities should not expose you to risks. At LuxGap SARL, we guarantee the protection of your identity throughout the reporting process. Our system is designed to maintain the anonymity of whistleblowers, ensuring your safety and the security of your information.
- Facilitating the reporting process: We offer a secure and user-friendly platform to allow you to submit a report. Whether you witness a legal violation, fraud, abuse of power, or any other irregularity, our system guides you step-by-step to report the incident accurately and comprehensively.
- Whistleblower support: Blowing the whistle is an act of bravery that can come with uncertainties. Our team of experts is here to support you every step of the way. We offer advice on your rights and the protections available, as well as the best way to proceed with your report.
- Analysis and validation of the report: Once your report is received, our specialists conduct a thorough analysis to assess the credibility and severity of the reported incident. We determine whether there is indeed a violation of the law or a threat to the public interest. This step is crucial to ensuring that appropriate measures are taken in response to your report.
- Guidance on the next steps: Based on the analysis of the report, we will guide you on the next steps to take. This may include reporting to the appropriate authorities, how to further document your case, or other actions to ensure the incident is properly addressed.
On our dedicated LuxGap SARL whistleblower portal, you have the option to choose how you wish to proceed with your identity when reporting a violation or a threat to the public interest. You can choose from one of the following three options:
- Provide your full identity and contact details (such as an email address or phone number): This option allows you to remain in direct communication with us for any necessary follow-up. It facilitates investigations, as we can contact you for additional information or provide updates on the progress of your report. Providing your identity and contact details also ensures that you are fully protected by the provisions of Directive (EU) 2019/1937 on the protection of whistleblowers, which outlines specific measures against retaliation and offers legal support if needed.
- Choose to remain anonymous, without providing contact details: This option guarantees your complete anonymity and prevents any form of personal identification. While this may protect you from direct retaliation, it limits our ability to contact you for further information or to provide follow-up on the handling of your report. Investigations may be more complex and take longer, as we will not have the opportunity to clarify or deepen the information provided. However, your report remains essential and will be treated with the utmost seriousness.
- Provide a means of contact without revealing your full identity: This option is a compromise between the first two. It allows you to preserve your anonymity while giving us the opportunity to contact you confidentially for any necessary follow-up. This can be especially useful if you want to receive updates on your report or if we need clarifications or additional information to carry out our investigation. It facilitates the investigation process while protecting your identity.
Implications of your choice:
- With identification: Facilitates follow-up and full protection under whistleblower protection legislation but involves trust in the protection measures against retaliation.
- Anonymous without contact: Maximizes protection against retaliation but limits communication for follow-up and may complicate the investigation.
- Anonymous with contact: Balances identity protection and facilitation of the investigation, allowing anonymous follow-up.
Whichever option you choose, LuxGap SARL is committed to handling each report with the utmost care and ensuring that all precautions are taken to protect whistleblowers in accordance with applicable legislation. We are here to ensure that your report helps promote integrity and transparency while safeguarding your safety and rights.
At LuxGap SARL, we are dedicated to making the whistleblowing process as safe and effective as possible. Your contribution as a whistleblower is essential in detecting and preventing violations and unethical behavior. We are here to support you, protect your identity, and ensure that your courage leads to positive change. Feel free to contact us for more information or to submit a report by filling out the form below. Together, we can make a difference.